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We’re hiring: Admin Assistant

GH5050 is seeking an administration assistant to start on 1 October (or sooner). Applications should be made here.

Job Description

Job title: Administration Assistant

Reporting to: Administration Manager

Work location: Global Health 50/50, Wellington House, East Road, Cambridge, CB1 1BH (hybrid working – at least one day per week required in the office)

Duration: This post is available from 1 October 2022 (earlier if possible) for six months in the first instance

Working hours: 40% FTE (Mondays and ideally Thursdays, but can be flexible / open to discussion)

Salary: £23,000-£26,000 (pro rata) depending on experience

Holiday: 28 days (pro rata) plus bank holidays

Context

The Administration Assistant will join a small but growing team of staff working at Global Health 50/50. The appointed individual will be responsible for assisting with the day-to-day and longer-term administration of the charity.

Role Summary:

The Administration Assistant is responsible for supporting GH5050 by providing accurate and timely administration.

Job Responsibilities:

Charity and Office administration 

  • Help maintain effective office and administrative procedures
  • Diary management
  • Travel arrangements including visa applications, taxis, trains, hotels and flights in line with expense policy
  • Provide administrative support, including expense claims, to Co-Directors and Deputy Director as required
  • Provide administrative support to the Administration Manager as required, including assistance with HR and charity compliance
  • Provide administrative support to the Finance Manager as required
  • Taking minutes at meetings as required
  • Organise logistics for conference calls, face-to-face meetings, in-person conferences, public events, etc.
  • Responsible for organising events including the booking of meeting rooms, venues, catering, and speakers all within agreed budgetary constraints
  • Create and maintain electronic filing systems
  • Prepare communications including agendas, emails, invoices, reports, presentations and other correspondence
  • Ad hoc administrative and office duties as required
  • Keep all information confidential and comply with data protection and ethics legislation, including being up to date with GDPR requirements

Person specification: 

Criteria

Qualifications and experience 

Educated to at least A Level standard or equivalent experience – Essential

Bachelor’s degree or equivalent – Essential

Administrative experience, preferably in the charity or educational sector – Essential

At least two years working experience in a relevant sector – Essential

Previous experience of financial administration – Desirable

Skills

Proficient in IT– Word/Excel etc. – Essential

Attention to detail and high level of accuracy – Essential

Excellent administration, organisational and planning skills – Essential

Effective verbal and written communication skills, including grammar and spelling, with good attention to detail – Essential

Excellent interpersonal skills and the ability to develop good working relationships with colleagues, academics, senior officials and others – Essential

Ability to work both independently and within a multidisciplinary team – Essential

Ability to work to deadlines – Essential

Self-starting skills – Essential

An organised approach to time management – Essential

The ability to handle a busy, varied workload and to cope with interruptions and change – Essential

Willingness to support colleagues, thinking beyond the task being given – Essential

Positive, flexible, and helpful attitude – Essential

Familiarity with google drive – Desirable

Knowledge

Interest in and knowledge of issues relating to gender and global health – Desirable

All Staff are required to:

  • Demonstrate commitment to GH5050’s organisational values, including exercising high ethical standards with attention to team work, collaboration and integrity.
  • Familiarise themselves with the Charity Policies and Procedures, held on the citrusHR system, accessible by all staff at any time from the website.
  • Ensure that they have read and understood all required reading of policies, and signed all relevant policies and declarations
  • Uphold the Equal Opportunities and Anti-Harassment and Bullying Policies, ensuring effective implementation in all aspects of their work for the Charity
  • Act at all times within the Charity Rules, Policies, Procedures, and any other statutory requirements
  • Be proactive, bring ideas, suggestions and contribute to the improvement and development of the charity
  • Undertake training as required
  • Attend staff and team meetings as required
  • Observe health and safety procedures in the workplace to ensure personal safety and to safeguard the interests and safety of colleagues and visitors
  • To establish, foster and maintain close working relationships with other functions to allow swift resolution of issues and sharing of knowledge.
  • Undertake other duties and responsibilities as appropriate since all staff are expected to work flexibly within their skill level to respond to changing priorities

Global Health 50/50 actively supports equality, diversity and inclusion and encourages applications from all sections of society.

Posted on: 06 September 2022
Closing date: 18 September 2022 at 23:30